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Dr. Robert Carter, center, Erofessor of
marketing and head of the business
department at Columbus College, ad
dressed the Summerville-Trion %totary
Club Monday at The Tavern, Trion. The
Annex Bidding April 2
Chattooga County Commis
sioner Jim Parker is seeking
bids on renovating the old
Western Auto building in Sum
merville into a new courthouse
annex.
The bids will be opened at
10 a.m. Tuesday, April 2, at
Parker’s office in the cour
thouse. Bidding documents,
plans and specifications are
available at the commissioner’s
office.
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g SUMMERVILLE, GEORGIA 30747 (4653)
Rotarians Motivated
He included $200,000 in
this year’s budget for the
renovation project. Former
Commissioner Harry Powell
set $137,500 in funds aside to
buy the building before he went
out of office in 1988.
Commissioner Parker clos
ed the sale on the structure in
July, 1989. The final purchase
{)rice was $138,000 although
he county wrote off $7,000 in
delinquent taxes on the
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motivational speaker was welcomed by
Rotarian Bill Baisley, right, who introduc
ed Carter, and Rotary President Ron Hill.
(Staff Photo).
building, making the effective
purchase price $145,000.
Plans call for the construc
tion of a second courtroom plus
associated offices, as wel? as
space for the ChattooFa Coun
tK Tax Assessors’ offices and
the Tax Commissioner’s Office.
A second courtroom would
enable two trials to take Flace
at the same time, helping
reduce the backlog of criminal
cases in the county.
Stew Over Jail Meals Continues
Mrs. Cash Claims County Unfair In Bidding Procedure
A stew over which local
firm submitted a proper bid on
providing meals to inmates at
the Chattooga County Jail con
tinued to simmer this week. A
losing bidder has charged that
the county iave an unfair ad
vantage to the restaurant that
received the contract for the
meals.
Pam Cash of the Care Cot
tage day care center, Orchard
Road, Summerville, said she is
angry about the circumstances
under which Maxwell’'s
Restaurant, Menlo, received
the meal contract. She said
Maxwell’s was allowed to supp
ly the county with additional
information after the time for
bidding had closed while she
wasn't allowed a similar
privilege.
TOOK ADVICE
Jim Parker, Chattooia
County Commissioner, said he
followed the legal advice given
him by William Hyden, coun
ty attorney, in awarding the
contract. He acknowledged
that there appeared to be
‘‘some misunderstanding’’
relating to information given
verbally to Mrs. Cash before
the bids were submitted.
Parker said he will make sure
that a similar problem doesn’t
arise when the jail meal con
tract is offereJ for bids in
about three months.
Mrs. Cash submitted a pro
posal of $5.35 per day per in
mate for three mea?;. Max
well’s submitted a bid of $5.66
per day plus the-then
unsEemfled cost of a dietician.
Parker then asked Maxwell’s
to find out that cost. It did
later in the day. The Round
Table restaurant submitted a
flat bid of $8 daily ‘Yer inmate.
Mrs. Cash sai groblems
b:gan before she had submit
ted her bid to the county. ‘I
cleared it with the commis
sioner’s office and with Mr.
Hyden’s office about my food
service manager,” she said.
“She’s not a registered or
licensed dietician and they said
that would be okay.”
DISPUTED
Hyden later told her that
she had instead been advised
by his office that if she had a
person to supervise the jail
meal preparation who met the
equivalent requirements of a
licensed or registered dietician,
that would be-aceeptable, Mrs.
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Cash said.
She contended that she was
also told by Hyden's office to
include her food service
manager's resume and cer
tificate with the bid. The cer
tificate identified Mrs. Cash’s
advisor as a member of the Na
tional Food Service
Association.
The person she planned to
have supervise the meal
preparation was formerly
employed in the lunchroom at
Chattooga High School and is
now emp%oyed in the kitchen at
Hays Correctional Institution,
Mrs. Cash said. Commissioner
Parker said he checked the
woman's qualifications and
references and found them to
be “‘excellent.”
The bids were opened at 10
a.m. on Feb. 22. Mrs. Cash said
Commissioner Parker called
her at 4:10 p.m. that day and
said he has been advised to
proceed with the stated bid
ding requirements on a dieti
cian or nutritionist. He said he
would determine prior to the
next bidding period whether a
food service manager would be
acceptable to the attorney for
jail inmates, she added.
At that time, Mrs. Cash
said, she pointed out to Parker
that the bid advertisement
didn't ask for the name of the
dietician but merely to have
one supervise the meals ““after
the fact,”” or after a contract
had been awarded. She asked
him to give her until Monday,
Feb. 25, to obtain the services
of a nutritionist or dietician,
Mrs. Cash said. Parker told her
that he would instead have to
give the contract to the next
lowest bidder on the advice of
Hyden, she added. Mrs. Cash
said she then agreed.
When she saw a news
refi)ort, of the bidding process in
The Summerville News last
Thursday, Feb. 28, Mrs. Cash
said she learned for the first
time that Maxwell's
Restaurant was given addi
tional time on Friday, Feb. 22,
to find out how much more the
services of a nutritionist would
cost and then added that
amount to its base bid.
Based on calculations by
Commissioner Parker and The
News, the added SIOO per week
cost of a dietician increased the
cost of the Maxwell bid from
$5.66 (fer day per inmte to
$6.02 daily.
Mrs. Cash contended that
Maxwell's Restaurant im
grogerly was given more time
y Parker after the bidding had
been closed, while she wasn'’t
given additional time to seek
the services of a registered or
certified dietician or nutri
tionist. “ . . . That's when I got
upset,” she said.
“We frankly concluded that
although the gash bid was the
low bid, it was non-qualifying,”
Hyden said.
Hyden disagreed with Mrs.
Cash's main contention that
the Maxwells were unfairly
given extra time to perfect
their bid while she wasn't given
the same privilege.
DIFFERENCE
There was a ‘“‘major dif
ference”’ between the two bids,
he said, because the Maxwells
had already made ar
rangements for a dietician or
nutritionist while Mrs. Cash
had not done so. The Maxwells
had already used a dietician to
prepare their menus for the up
coming week, he said.
“If we had done what Pam
would have wanted, the Max
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wells would have had a very
legitimate complaint,” Hyden
said.
The fact that Commissioner
Parker wanted more informa
tion on an otherwise qualified
bid was not unusual, the at
torney said. The Maxwells
were mainly uncertain about
how to figure the per meal cost
of a nutritionist or dietician
since the number of inmates in
the jail varies from day to day.
The Menlo restaurant had
already obtained the services
of a qualified person while Mrs.
Cash had not, Hyden said.
The additional annual cost
of the Maxwell bid over her’s
would be $2,316 annually, bas
ed-on 40 inmates daily, she
said. But both Commissioner
Parker and Hyden said Mrs.
Cash had told them that her
bid wouldn’t have been as low
as it was ($5.35 daily) had she
already hired a nutritionist or
dietician. = i ;
“The only thing they can do
is for future reference is to
treat all bids alike,” she said.
Mrs. Cash also questioned
whether Maxwell’s submitted
both a week’s menu in advance
with its bid and a certificate
from the nutritionist or dieti
cian the restaurant is now us
ini. Mrs. Cash said she had
submitted a week's worth of
menus with her bid.
Records in the commis
sioner's office showed that
Maxwell's did submit a menu
but no certificate.
“Basically in this case, I
took legal advice,”” Parker said
of Mrs. Cash'’s concerns about
the bidding process.
He noted that requirements
of the bid ad included a
registered or licensed dietician
or nutritionist, and said the
county had the right to accept
or reject any or all bids.
Will the issue be resolved
g;‘ior to the county seeking
ids on jaill meals in three
months? i
“You can bet it will,”” he
said. The commissioner said he
had asked Hyden to contact
Todd Johnson, legal services
attorney for the jail's inmates,
to determine if i\e would also
accept the qualifications of a
food service manager, as well
as those of a dietician or nutri
tionist. *‘l don't know if they
will agree to that or not,”
Parkersaid: . 0 -
He and Hyden “did our
dead level best to see if she
(Mrs. Cash) would qualify,”
Commissioner Parker asserted.
He wasn’t sure of the legal
complications involved in the
bidding. he said, and depended
on Hyden's advice.
Told that Mrs. Cash was
angry about Maxwell's being
given additional time after the
bidding closed while she was
refused more time, Parker
replied, *‘l don’t know, maybe
Old Timers’
Meet Slated
A meeting to organize
the Mayor's 7th annual Old
Timers Baseball Game will
be held at 7 p.m. next
Thursday at the Summer
ville Recreation Center.
Mayor Sewell Cash asked
participants and represen
tatives of organizations who
wish to participate to
attend.
The Summerville News, Thursday, March 7, 1991
this is something that should
have been considered in it.
About the only thl;.lég I can say
is that I took the advice of the
county attorney in this..."
The jail meai issue has been
a thorn in the side of Commis
sioner Parker and the previous
commissioner. Inmates have
constantly complained about
either meal quantity or quali
ty, or both, over the years.
Johnson, their attorney, has
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threatened several times to
take the county back into U. S.
District Court at Rome over
the meal issue.
He is still seeking a consent
amendment on meals to the
1984 court order under which
the jail is operated. Commis
sioner Parker said the county
wants to avoid an amendment
if possible because that might
lock the county into only one
supplier.
3-A