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TOE BUTLER HERALD, BUTLER, GEORGIA, FEBRUARY 5, 1953.
PAGE FIVE
Taylor County Audit
JANUARY 3, 1953
Commissioners of Roads and Revenues
Taylor County, Butler, Georgia
GENTLEMEN:
Pursuant to your instructions, I have audited the books and
records of the County Commissioners for the year ended Decem
ber 31, 1952; the rcords of the Ordinary for the period October
1, 1951 to September 30, 1952; and the records of the Tax Com
missioner for the period October 3, 1951 to December 20, 1952.
Subject to the accompanying comment the following Ex
hibits and Schedules are presented herwith:
Exhibit "A”---Balance Sheet, December 31, 1952.
Exhibit “B”—Statement of Cash Receipts and Disburse
ments, January 1, 1952 to December 31, 1952.
' Schedule 1—Road Equipment Purchased, year ended Decem
ber 31, 1952.
Schedule 2—Demand Warrants Outstanding as of December
' 31, 1952.
i Schedule 3—Time Warrants Outstanding and Accrued
1 Interest as ol December 31, 1952.
COMMENTS
A condensed comparative Balance Sheet as of December 31.
1952 with that as of December 31, 1951 is shown as follows:
Increase
Assets: Dec. 31,1952 Dec. 31,1951 (Decrease)
Current Assets 31,271.45 23,230.65 8,040.80
Other Assets 172,198.97 155,246.12 16,952.85
courteous assistance rendered by officials and employees of the
several departments from which information was obtained.
Respectfully submitted,
R. L. LANE.
Exhibit “A”.
TAYLOR COUNTY, GEORGIA
BALANCE SHEET
DECEMBER 31, 1952
ASSETS
Current:
Cash in Citizens State Bank, Butler $5,051.00
Less Demand Warrants Out
standing 4,821.02
229.98
Uncollected Taxes:
Year 1952—(as of Dec. 27, 1952
1951 674.23
1950 296.38
1949 and Prior 632.60
Less: Reserve for
1,603.51
Doubtful 1,000.00
19,322.50
603.51 19,926.01
Total
Liabilities:
Current Liabilities
Time Warrants Outstanding
Bonds Outstanding
Excess Assets over Liabilities
Total
$203,470.42 178,476.77 24.993.65
7,563.20
71,985.95
123,921.27
8,683.92 (1,120.72)
70,971.70 1,014.25
2,000.00 (2,000.00)
96,821.15 27,100.12
$203,470.42 178,476.77 24,993.65
It will be noted from the above comparative statement that
Current Assets have ihcreased $8,040.80 whereas Current Lia
bilities have been decreased by $1,120.72. Current Liabilities as of
Dec. 31, 1952 includes a Time Warrant, due February 3, 1953,
of $3,500.00.
The increase of current assets has been occasioned prin
cipally by the amount of uncollected 1952 taxes as compared to
the uncollected 1951 taxes as of December 31 of the respective
years As of December 31, 1952 uncollected 1952 taxes amounted
to $19,322.50, which is 46% of the 1952 Digest, whereas on De
cember 31, 1951, uncollected 1951 taxes amounted to $8,330.39 or
21% of the 1951 Digest.
Other assets have increased $16,952.85 which is due primarily
to the purchase of road equipment during the current year ol
$23,451.00 less depreciation of 10% on equipment purchased in
previous years of $7,625.00.
Time Warrants Outstanding, excepting $3,500.00 which has
been included in Current Liabilities have increased $1,014.25. Ihis
increase has been occasionecL.by the inclusion in this leport ol
Time Warrants issued prior to December 31, 1934, of this amount
which had not been previously reported and the liability was not
known until they were presented to the Clerk of the Commis
sioners during the current year.
Bonds outstanding not classified as current liabilities as at
December 31, 1951 have decreased by $2,000.00. Daring the cur
rent year Court House Bonds, Nos, 18, 19 and 20, of $1,000.00
each and due January 1, 1952,. 1953 and 1954 were Paid. The
payment in advance of the bonds, due January 1, 1953 and 1954
retires the original Court House Bond Issue of $20,000.00
Exhibit “A”—Balance Sheet, December 31, 1952 is com
mented upon as follows:
ASSETS:
Cash in the Citizens State Bank of Butler in the amount of
$229.98 was verified by examination of a statement furnished by
the bank at the close of business December 31, 1952.
Uncollected Tax Fi Fa’s were added as of December 27, 1952
and the amount so shown on the Balance Sheet. A reserve for
uncollected taxes in the amount of $1,000.00 is applied against fi
fas for the years 1951 and prior as these appear to be of doubt
ful value. .
The amount due from the Ordinary represents estimated col
lections for the quarter ending December, 31, 1952.
Accounts Receivable represent amounts due from the State
of Georgia for gasoline and sales tax allotments for the month of
December, 1952, and from other individuals for equipment rental
and materials.
Inventory of Supplies and Livestock represent the value of
the items on hand for use at the Public Work Camp and are
based on an inventory furnished by the Superintendent.
Inventory of items Other Than Supplies represents the value
of furniture, fixtures, bedding and equipment located at the Pub
lic Work Camp and are based on an inventory furnished by the
Superintendent.
The values shown under the Property Account were taken
from the previous audit report, except that the value of Road
Equipment from the previous audit report was depreciated by
10% leaving a value of $68,625.00. Additions during the current
year amounted to $23,451.00, making a total value of $92,076.00.
LIABILITIES
Accounts payable in the amount of $375.06 represents cur
rent unpaid bills of record.
Jury Script Outstanding represents unpaid script issued by
the Clerk of the Superior Court.
Time Warrant, due February 3, 1953, in the amount of $3,-
500.00 together with Accrued Interest on other Time Warrants
in the amount of $3,660.34 is included in the Current Liabilities.
Time Warrants, without specific due dates are outstanding
in the amounts of $71,985.95. Interest has been accrued at 5%
per annum.
GENERAL
Minutes of the meetings of the Commissioners of Roads and
Revenues for the current year were examined and found in
order.
Fire and extended coverage insurance in the amount of
$60,000.00 is carried on the Court House. The policies were ex
amined as follows:
Hartford Fire Insurance Co., No. 2147,
Expirse 5-2-53 $20,000
Queen Insurance Co. of America, No. 288529,
. Expires 6-9-53 15,000
Twin City Fire Ins. Co., No. 382,
Expires 8-5-57*, 25,000
* Premium paid thru Aug. 5. 1953.
In conclusion, I wish to express my appreciation for the
Due from Ordinary, Est. Fourth
Quarter, 1952 ...
Accounts Receivable:
State Gas Tax. Allotment for Decem
ber, 1952
States Sales Tax Allotment for De
cember, 1952
Thomas & Garland Byrd:
Equipment Rental
755 Bags of Cement
W. S. Payne:
Equipment Rental
Inventory — Supplies and Livestock
Total Current Assets
Inventory—Other than Supplies
Property Account:
Court House
Jail
Health Center
Total
Current Liabilities:
LIABILITIES
Accounts Payable
Jury Script Outstanding
Time Warrant Due Feb. 3, 1953 ......
Accrued Interest on Time Warrants
Total Current Liabilities .
Time Warrants Outstanding ...
Assets in Excess of Liabilities
Total
936.50
2,675.39
2,434.06
547.72
755.00
70.00
6,482.17
3,696.79
31,271.45
905.00
37,264.69
6,670.00
30.750.00
92.076.00
4,533.28
1
171,293.77
. v- f
$203,470.42
; ^ 1 '
375.86
27.00
3,500.00
3,660.34
7,563.20
71,985.95
123,921.27
203,470.42
Exhibit “B”
TAYLOR COUNTY, GEORGIA
STATEMENT OF CASH RECEIPTS & DISBURSEMENTS
YEAR ENDING DECEMBER 31, 1952
RECEIPTS: * Amount
Ad Valorem Taxes, Costs, Interest, Etc. 32,064.38
Gasoline Tax from State : 34,741.27
Sales Tax from State i, 29,113.45
State Highway Department on Roads 54,298.04
Labor by Convicts ... 216.00
Rent of Equipment 1,320.98
Clerk of Superior Court, Fines, Etc 1,124.00
County Ordinary—Net Fines and Forfeitures .... 1,772.25
Time Warrant—No. 1876 3,500.00
State Board of Health 884.37
Sale of Scrap 916.25
Total Receipts
$159,950.99
Disbursements by Warrants:
Administration 13,138.36
Salaries: Commissioners — three Com
missioners’ Salaries $806.00; Clerk, County
Agent, Sheriff and Ordinary Recording Fees,
Stationery and Supplies, Telephone, Forestry
Fire Protection, Unit Insurance, Repairs, Fox
Bounty and Miscellaneous.
Superior Court Fund ti,262.62
Tax Fund 3,475.02
County Jail Fund „ 4,481.03
Roads & Bridges Fund 89,946.99
Parts and Repairs, Gas & Oil, General Sup
plies, Cost of New Roads & Equipment
Public Works Camp 23,979 97
Salaries: W’arden and Guards, Groceries,
Clothing and Bedding, Camp Supplies, Lights
Medical, Etc.
Interest and Bond Fund 3,202.92
Payment of Interest on Warrants 4,173.40
Paupers and Lunatics Fund 12,216.47
Election Expense 852.92
Total Disbursements
$161,729.70
SUMMARY OF CASH .
Balaance in Bank—December 31. 1951 2,008.69
Receipts 1952—per above ... 159,950.99
$161,959.68
Deduction:
Disbursements 1952—per above 161,729.70
Balance in Bank—December 31, 1952
229.98
Schedule “1.”
TAYLOR COUNTY, GEORGIA
ROAD EQUIPMENT PURCHASED
YEAR ENDED DECEMBER 31, 1952
Description Amount
Purchased in 1952:
1 Adams No. 550 Motor Grader 13,929.00
1 International Dump Truck, 1952
Model
3 Chev. Dump Trucks, 1952 Model
List Price 8,243.61
Less: Trade in 3 Int’l. Trucks 1,643.61 6,600.00
Total Purchased in 1952 23,451.00
Road Equipment, Dec. 31, 1951 76,250.00
Less: Depreciation 10%. 7,625.00 68,625.00
Total 92,076.00
Schedule “2”
TAYLOR COUNTY, GEORGIA
DEMAND WARRANTS OUTSTANDING
As of December 31, 1952
Date
January, 1951
April, 1951
April, 1951
October, 1951
October, 1951 •
December, 1951
February, 1952
February, 1952
March, 1952
April, 1952
April, 1952
* May, 1952
May, 1952
October, 1952
' November, 1952
1 November, 1952
November, 1952
November, 1952
Dec. 2, 1952
Dec. 2, 1952
Dec. 2, 1952
; Dec. 6, 1952
Dee. 31, 1952
•« *.>
pit • '
Number
4371
94
102
611
632
766
963
969
1056
1097
1165
1216
1221
1594
1690
1731
1733
1758
1847
1850
1855
1865
1873
1877
1878
1879
1880
1881
1882
1883
1884
1885
1886
1887
1888
1889
1890
1892
1894
1895
1896
1897
1898
1899
1900
1901
1902
1903
1904
1905
1906
1907
1908
1909
1910
1911
1912
1913
1914
1918
1919
1920
1915
1916
• 1917
1921
1922
1923
1924
1925
1926
1927
1928
Amnt.
$13.60
10.36
2.60
26.43
2.81
1.78
2.00
2.00
2.00
2.00
3.00
45.25
12.50
3.20
37.00
14.13
12.42
958.10
15.95
32:00
586.74
303.45
20.00
175.00
21.00
50.00
43.75
27.50
27.50
33.75
16.25
54.00
51.90
8.10
486.66
549.11
I. 75
60.00
18.19
20.00
20.00
20.00
12.50
.60
2.60
19.85
250.37
75.64
62.25
II. 06
115.70
6.50
11.40
1.20
29.50
8.00
8.00
8.00
40.00
7.04
7.66
12.36
117.45
38.89
32.40
8.50
.50
1.00
4.94
74.68
50.65
6.00
2.00
Total
$4,821.02
Schedule “3.”
TAYLOR COUNTY, GEORGIA
TIME WARRANTS OUTSTANDING AND
ACCRUED INTEREST
As of December 31, 1952
Date
Number
Amount
Interest
8-4-31
1077
50.00
12.50
1-5-32
1455
18.50
4.65 ;
9-9-32
2055
18.00
4.50
10-4-32
2128
158.62
39.65 j
11-1-32
2206
432.15
108.00
1-1-33
2328
92.50
23.15 :
1-5-33
2353
18.50
4.65
10-2-34
3927
87.50
21.85
12-4-34
77
138.48
34.60 ;
1,041.25
253.55
1-1-44
8408
5,364.61
268.23
1-1-44
8410
2,866.50
143.32
1-1-44
8413
5,116.31
255.81
1-1-44
8416
3.978.15
198.90 j
1-1-44
8419
4,776.57
238.82
1-1-44
8422
10,000.00
500.00
1-1-44
8426
385.81
19.29
2-1-44
8477
540.00
81.00
2-1-44
8483
270.33
13.51
2-1-44
8486
3,523.06
176.15
6-6-44
8816
1,790.13
358.03
7-1-47
837
5,793.14
289.65
4-6-48
1605
9,214.60
230.26 • t
6-1-48
1752
796.37
19.91
12-30-48
2131
8,556.12
213.91
8-5-52
1431
8,000.00
400.00
12-31-52
1876
3,500.00
—
Total
$75,485.95
3,660.34
Above Warrants
listed,
Numbers 8408,
8410, 8413, 8416,
8419, 8426, 8477, 8483, 8486, and 8816, Total, $28,611.47, are re-
1 issue of old Warrants issued prior to 1935; Warrant No. 1431 is
2,922.00 re-issue of 1944 Warrant.
i